We're seeking an Administrative & Community Coordinator to help us grow our impact!

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Are you a warm, organized individual with a talent for connecting people and managing details? First United Methodist Church of Cleburne is looking for someone special to join our team in a unique dual role that combines welcoming hospitality with strategic facility management.

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Full Job Description:

for Administrative & Community Coordinator at FUMC Cleburne

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Overview

The Administrative & Community Coordinator at First United Methodist Church of Cleburne plays a vital role in fostering a welcoming and organized environment for both church members and visitors. This dual-role position requires exceptional organizational skills, a friendly demeanor, and a passion for community engagement.

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Key Responsibilities

Receptionist Duties

• Greeting and Welcoming: Welcome all visitors and church members with warmth, ensuring they feel comfortable and valued.

• Phone and Email Management: Answer and direct phone calls and emails promptly and professionally.

• Information Distribution: Provide information about church services, events, and programs to visitors and church members. Including organizing and sending out the monthly church newsletter.

• Administrative Support: Assist church staff with administrative tasks as needed, including filing, photocopying, and data entry.

• Office Management: Maintain a clean and organized reception area, ensuring that all materials are up to date and readily available.

• Record Keeping: Maintain accurate records of visitor inquiries and communications. Assist with first time guest follow up contacts.

 

Facility Development

• Develop and implement strategies to optimize usage of church facilities

• Create and maintain relationships with potential facility users and tenants

• Manage leasing process for available office spaces

• Coordinate facility usage for gymnasium, youth building, and other spaces

• Work with Lead Pastor and Leadership board to draft and maintain facility use policies and pricing structures 

• Serve as primary contact for facility users and tenants

• Maintain scheduling system for all facility bookings

• Process facility use agreements and payments

• Attend Chamber & other networking events

• Utilizes TVs and/or Bulletin Boards to display ongoing church ministries and activities 

• Work with Trustees and Lead Pastor to ensure alignment with church mission
   

Reports to: Lead Pastor 
 

Qualifications

• Education: High school diploma or equivalent required; some college education preferred.

• Experience: Previous experience in a similar role, particularly within a church or community setting, is highly desirable.

• Skills:

  • Strong organizational and multitasking abilities.

  • Excellent verbal and written communication skills.

  • Proficiency with office software, including Microsoft Office Suite, Google Drive, Dropbox and Canva

  • Ability to work independently and as part of a team

  • Creative problem-solving skills.

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Personal Attributes:

Friendly and approachable demeanor.

High level of integrity and confidentiality.

Flexibility and adaptability to changing circumstances.

Commitment to the mission and values of FUMC Cleburne.

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Working Conditions

• Hours: This is a part-time position at 15-20 hours of work per week, with some evening and weekend hours required based on networking events.

• Environment: Work is performed in a standard office environment, with occasional requirements to move tables, chairs, and other event-related equipment.

• Interaction: Frequent interaction with church staff, church members, facility users, and volunteers.
   

Application Process

Interested candidates should submit their resume, cover letter, and references to

Pastor Melissa McDuffee Beal.

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